BYLAWS OF THE FIRST PARISH IN BEDFORD
1. The warrant for each regular meeting shall provide for reports by the Parish Committee, the Minister, and the Director of Religious Education, and the presentation of the Clerk's minutes of the previous meeting.
a. a proposed budget for the twelve-month fiscal year which began June l;
b. a full account by the Treasurer of all funds collected, maintained or disbursed by and for the Parish in the preceding twelve (12) months;
c. written reports from all committees made available to members at the meeting within the annual report;
d. election of Parish members to fill expired and/or vacant positions on the Parish Committee and other Parish offices. The warrant shall contain the list of nominees put forth by the Nominating Committee;
e. review and vote by the Parish on the terms of the agreement negotiated by the Parish Committee and Minister relative to the Minister's compensation and other terms of service as stated in Article IX, Paragraph G, of the bylaws.
4. Committees shall report at the regular November meeting upon prior request of the Parish Committee.
D. Additional Special Meetings of the Parish may be called at any time by the Parish Committee, or any seven (7) members of the Parish who shall present a petition in writing to the Parish Committee or the Clerk of the Parish.
1. Article V.C.2 shall also apply to the warrant of special meetings.
2. Provisions may be made for election of Parish members to fill vacancies on the Parish Committee.
3. Special meetings may be called for any purpose, including the Parish Committee's desire to ascertain the views of the Parish on large expenditures or change in policy.
E. Notification of Special and Regular Meetings shall be by a warrant drawn up by the Parish Committee, specifying questions to be brought before said meeting for decision or for the information of the members.
1. The warrant for each meeting shall be prominently posted in the vestibule of the Meeting House at least eight (8) days, including two (2) Sundays, prior to the date of said meeting.
2. Timely notice of each meeting, including the warrant, shall be mailed to each member, or placed in the Parish newsletter.
1. The Moderator shall have full charge of conducting any meeting in accordance with the most recently published edition of Robert's Rules of Order, unless it is inconsistent with any provision of these bylaws, for the determination of the true will of the members present.
2. Any member present may raise a point of order to question procedural rulings or by-law interpretation and, when seconded, a motion to change the ruling must be voted immediately.
3. Records of the proceedings and decisions of each meeting shall be made and preserved by the Clerk who shall present the minutes at the next meeting.
1. The Officers of the Parish shall include a Moderator, a Clerk, a Recorder, a Treasurer, and the Parish Committee. The Moderator, Clerk, and Recorder shall be elected at the June meeting for terms of one year. The Treasurer and each member of the Parish Committee shall be elected for terms of three (3) years. Resignations by any officer should be submitted in writing to the Clerk of the Parish.
a. shall maintain records of all official meetings of the Parish and shall prepare such reports as are required;
b. shall have custody of all official records and archives of the Parish;
c. shall maintain the list of qualified voters of the Parish, and shall provide this list of membership at any Regular and Special meeting of the Parish;
d. shall make the Parish Record available so that persons may join the Parish at any time;
e. shall maintain the bylaws of the Parish;
f. shall be the official signatory for the Parish.
4. The Treasurer
a. shall receive and have custody of monies of the Parish;
b. shall pay all proper bills of the Parish;
c. shall maintain the financial records;
d. shall report to the Parish Committee as requested;
e. shall make a report for the previous fiscal year at each June meeting of the Parish;
f. shall, jointly with the Parish Committee or its agent, be responsible for the investment of funds and securities of the Parish, and shall report on the status of such funds and securities at each June meeting of the Parish;
g. shall be a member of the Parish Committee with full privileges;
h. may be bonded.
a. shall receive monies from pledges and plate collections and other sources;
b. shall deliver said monies to the Treasurer or deposit them in bank accounts designated by the Treasurer;
c. shall prepare a statement of the sources of such revenues and the purposes for which they were contributed;
d. shall furnish periodic reports on pledge status to each pledging unit;
e. may be bonded.
B. The Parish Committee
1. The general governance of the Parish between Parish meetings shall be vested in the Parish Committee. The Parish Committee shall have seven (7) members, including the Treasurer of the Parish, two (2) to be elected each year from the general Parish membership. No person shall serve for more than two (2) consecutive three-year terms, fractional terms being disregarded. The Minister(s) and the Director of Religious Education shall be members ex officio, without vote. The Parish Committee shall elect one of its members to serve as chairperson and principal lay officer of the Parish, who shall have the right to vote on all matters. Should any vacancy on the Parish Committee occur due to death, inactivity, resignation or removal, a majority of the remaining members of the Parish Committee may, upon consultation with the Nominating Committee, appoint any member of Parish to fill the vacancy until the next Parish Meeting.
a. hold regularly scheduled meetings at an announced time and place, and shall maintain a written record of their transactions. All meetings shall be open. All decisions of the Parish Committee shall be by majority vote of those present and voting, with the provision that a quorum of four (4) members must be present at the taking of any such vote;
b. be responsible for the management of the business affairs and property of the Parish, subject to such directions as they may receive by vote of the Parish;
c. make provisions for obtaining and maintaining the services of a Minister (or Ministers), subject to the provisions of Article IX of the bylaws;
d. appoint the Director of Religious Education and all other employees of the Parish after due consultation with the Minister and pertinent committees, and shall fix their compensation and supervise their employment through the Minister;
e. nominate candidates for Nominating Committee vacancies, to be elected by the Parish;
f. designate annually the standing committees of the Parish and their charters;
g. oversee the work of the standing committees.
3. The Parish Committee may:
a. fill vacancies in any standing committee of the Parish after consultation with the chairperson of that committee;
b. establish such ad hoc committees as it deems necessary.
C. Standing Committees
1. Members and friends of the Parish may become members of committees through appointment, recruitment, or by volunteering to fill vacancies for a suggested term of two years.
a. to hold first meeting within one month of the June meeting of the Parish, and to elect a chairperson;
b. to present a written report to the Parish Committee for inclusion in the Annual report of the Parish;
c. to present a proposed budget to the Parish Committee for use in planning the annual canvass;
d. to call upon members and friends of the Parish to assist in fulfilling the duties of committee;
e. to meet at least once a month through the year, unless otherwise stated;
f. to maintain communications with the Parish through the Parish newsletter or by any other means;
g. to maintain communications with the Parish Committee.
A. There shall be a Nominating Committee of the Parish, consisting of three (3) members, who shall:
1. prepare a slate of nominees for all vacancies among the officers of the Parish and the Social Responsibility Council for the ensuing term of office and include it as part of the warrant for the June meeting;
2. recruit candidates for positions on the standing committees of the Parish [as enumerated in Section II of the bylaws], and shall submit a report at the regular June meeting;
3. recruit candidates, at the discretion of the Parish Committee, for ad hoc and standing committees at any time of the year.
B. At the regular June meeting, the slate of nominees shall be placed before the meeting for its action. Additional nominations may be made from the floor for any and all positions on the slate.
1. Follow the bylaws in Article VI, section C.2. for a standing committee. In addition, announce the time and place of all regularly scheduled meetings and maintain a written record of all transactions. All meetings shall be open. All decisions of the SRC shall be by majority vote of those present and voting, with the provision that a quorum of five (5) members must be present at the taking of any such vote.
2. Establish, assist, and supervise social responsibility initiatives involving the use of the resources or the name of First Parish. The Council will assess collective goals and resources related to possible social action within the Parish; explore and communicate opportunities for social action in the community at large; and act as liaison between the Parish and other organizations with potential for cooperation in social action.
3. Foster the establishment of Social Action Projects of members of the Parish to undertake projects and programs of social outreach. If accepted by the Council, funds from the Council's budget may be allocated to accomplish project goals. The Council will report its current slate of Social Action projects at the Annual and Semi-Annual meetings of the Parish.
Article IX (The Minister)